Senior Fund Administrator – NWT By AXYS
Mauritius
About The Role
The Senior Fund Administrator is an experienced fund professional who independently manages a portfolio of fund clients with confidence and accuracy. Operating with minimal supervision, they take full ownership of investor servicing, transaction processing, statutory duties, and client correspondence for their assigned portfolios — while beginning to provide guidance and quality review for Fund Administrator-level colleagues.
This role requires a comprehensive and practical knowledge of the Mauritian fund regulatory framework and the ability to manage complex client situations professionally and proactively.
Key Responsibilities
Investor Servicing & Shareholder Management
- Independently manage all shareholder communications, NAV distributions, and transaction contract notes for assigned portfolios.
- Maintain the share register with precision; review and validate investor records and KYC files.
- Handle investor queries — including complex or escalated matters — with professionalism and accuracy.
Transaction Processing & Review
- Process and review subscriptions, redemptions, transfers, and invoices for assigned funds.
- Conduct and review compliance checks and due diligence on transactions independently.
- Review payment instructions via manual and internet banking channels; ensure accuracy and completeness.
Fund Setup & Regulatory Applications
- Process and prepare fund setup applications including FSC licences and bank account openings.
- Review submissions to minimise queries from regulatory bodies and ensure completeness of applications.
Statutory & Secretarial Duties
- Independently arrange board meetings, draft and review minutes and resolutions to a high standard.
- Manage statutory filings, annual returns, and regulatory reporting with full accuracy and timeliness.
- Maintain comprehensive statutory records and ensure all files are audit-ready at all times.
Client Correspondence & Compliance
- Manage client correspondence independently; ensure prompt and accurate responses to all queries.
- Apply and enforce internal controls and procedures for all fund administration activities.
- Provide technical guidance to Fund Administrators on complex regulatory or procedural matters.
Qualifications
- Degree in Law & Management, Management, Business Administration, Finance, or equivalent (minimum partly qualified ICSA/ACCA).
- Minimum 3 years in fund administration and company secretarial practice, with demonstrated autonomy.
- Comprehensive knowledge of the Securities Act, CIS regulations, FSC requirements, FIAMLA Act, and KYC standards.
- Strong knowledge of the Companies Act and the legal and regulatory framework for funds in Mauritius.
- Advanced Microsoft Word; basic Excel; proficient in PDF tools.
- Bilingual — excellent written and verbal communication in English and French.
Skills & Competencies
TECHNICAL COMPETENCIES
- Comprehensive knowledge of fund legislation, CIS regulations, and FSC requirements
- Strong company secretarial and governance expertise
- Independent transaction processing and compliance review
- Investor record management and share register maintenance
- Drafting and reviewing board minutes and resolutions
- Statutory filings and regulatory reporting
- Payment instruction review and processing
- Microsoft Word (advanced), Excel (basic), PDF tools
BEHAVIOURAL COMPETENCIES
- Strong ownership and accountability for assigned fund portfolios
- Proactive in identifying and resolving issues before escalation
- Reliable, accurate, and consistent in all client-facing deliverables
- Clear communicator in English and French — with investors, regulators, and internal teams
- Beginning to mentor and guide junior administrators
- Solution-oriented — brings options and recommendations, not just problems
- High professional and ethical standards at all times